Report and submit your federal payroll taxes with IRS Form 941, if you are a small business with paid employees.
See what this form is used for and when you should submit your 941s...
Form 941 is used to report to the IRS:
See this page to calculate federal payroll taxes.
You must submit a Form 941 Employers Quarterly report to the IRS according to the following schedule:
Instructions for manually completing and mailing the 941:
Notice there are different address for different states and if you are sending a payment in or not.
You can also submit your 941 electronically. See this IRS page for details: Efile Forms 940, 941, ...
*Important: Most states have their own state payroll taxes form due in the same month as the form 941. Oklahoma’s form is a WTH 10001 (Oklahoma Wage Withholding Tax Return) and is due by the 20th of the month following the close of the quarter (April 20, July 20, Oct. 20, and Jan. 20).
Some smaller businesses can still pay their payroll tax quarterly; however, most businesses must pay their payroll taxes by the 15th day of each month. How often you must electronically pay your payroll taxes depends on whether your payroll tax liability is determined to be small, medium, or large by the IRS.
Your tax liability is considered small if, for the entire quarter, your tax liability is less than $2,500.
Your tax liability is considered large if for the previous two years, the average payroll tax liability is more than $50,000 per year.
If your tax liability is more than $2,500 per quarter and less than $50,000 per year, you fall into the medium category.
See section 11 of Pub 15 (Circular E) for information and rules about federal tax deposits.