W-2: IRS Payroll Tax FormIf you have paid employees, you must prepare IRS payroll tax forms W-2 and W-3 each year.
Your form W-2 tells the IRS, the Social Security Administration, and the employee the amount of wages and withholdings for the year. The transmittal form W-3 is the cover page for all the W-2s that will be submitted to the Social Security Administration. It summarizes the total wages and withholdings included on all the W-2s. The IRS payroll tax form W-2 has at least three copies. Copy A has preprinted red boxes and must be submitted to the Social Security Administration along with the W-3. Copies B and C have preprinted black boxes and are given to the employee. *Notice: You cannot download a usable W-2 from the web! See the notice at the bottom of the page for instructions. Your small business should also keep a copy of each W-2s for its records. When preparing the W-3, it is very important that the totals on the W-3 match the sums of totals on the four Quarterly 941 Forms.
Notice that your small business does not, send a copy of the form W-2 and W-3 to the IRS. Instead, the Social Security Administration shares the W-2 and W-3 information with the IRS. So...your business does not have to send copies to both agencies. *Notice: You cannot download a usable W-2 and W-3 from the web! The original that’s filed with the IRS is printed in red ink and is read by a scanner.
You can order forms from the IRS at no charge, or purchase them from an office supply store. You can reach IRS at 1-800-TAX-FORM to request the ones you need. Usually after you send in your first year, the IRS will automatically send them to you each year.
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